Events Coordinator

Events Coordinator
Contract type: Permanent
Full time: 34.5 hours – we are open to a conversation about how you work these hours
Location: Hybrid between home and our London office – expected to attend the office as needed to support event preparation, which may mean several days a week before an event.
Salary range: £27,718 - £30,000

Are you an organised and proactive coordinator with a passion for event planning? Do you have strong administrative and communication skills, with a talent for building relationships and managing multiple priorities?

If you're looking for an opportunity to support inspiring events, engage supporters, help create impactful moments that drive engagement and raise money to fund cancer care services, this could be the role for you!

About us

At Macmillan you'll find talented people working together to do whatever it takes to support people living with cancer. We're going all out to find even better ways to help even more people who need our support. Our values are at the heart of who we are and everything we do, inspiring our thinking and guiding our actions.

Our organisational strategy sets out how we’ll fight even harder to make every pound raised count for even more. With your help, we’ll transform cancer care for good.

About the role

As an Events Coordinator, you’ll play a key role in supporting the delivery of impactful events that inspire, engage and strengthen relationships with our supporters, partners and communities.

Working as part of the High Value & Engagement Events team, you'll help ensure events run smoothly from planning through to delivery, while supporting attendee experiences, stakeholder engagement and prize management activity across the events portfolio.

You’ll get the chance to work on some of the largest income-generating one-off events that Macmillan hosts. From our flagship gala hosted at the V&A, to our House of Lords vs House of Commons Tug of War, our portfolio of events is diverse.

Click here to explore our events.

Key responsibilities:

• Support the planning and delivery of Macmillan's portfolio of external fundraising and engagement events.
• Write and coordinate event communications, including event websites, online registration journeys and event materials.
• Deliver excellent customer service to attendees, supporting with event registration and responding to queries via email inboxes.
• Liaise with external suppliers and donors, including securing gifts in kind and prizes to support fundraising activity and help drive cost savings.
• Support the coordination of fundraising activities across the event portfolio, exploring opportunities to maximise income.
• Lead prize management activity across events, including sourcing and securing prizes, coordinating prize fulfilment, and creating engaging prize-related comms.
• Maintain team tools and resources, including supplier and supporter databases, event calendars and web content.
• Support financial administration, including raising purchase orders, tracking payments and maintaining accurate records.
• Build strong working relationships with colleagues across Macmillan and external stakeholders to support successful event delivery.
• Attend events as required, including occasional evening and weekend work and some travel across the UK.

About you

The successful candidate will bring:

• Previous administrative experience, ideally within an events, fundraising or charity environment.
• Knowledge of event planning, or a desire to pursue a career in fundraising event management.
• Strong organisational skills, with the ability to manage multiple priorities and meet deadlines.
• Excellent interpersonal skills and the ability to build trust quickly with a range of stakeholders.
• Excellent written and verbal communication skills, with experience developing engaging content for different audiences.
• Strong attention to detail and a proactive, solutions-focused approach.
• Knowledge of using and maintaining databases.

In return, we offer a range of benefits including:

• 25 days holiday plus flexible bank holiday options, increasing by 1 day every year of service up to 30 days
• Pension matched up to 7.5%
• 120+ learning and development offers, with access to external professional qualifications
• Flexible working patterns, such as compressed hours, flexibility to work earlier or later around our core working hours of 10am-4pm
• Holiday buying and selling scheme, life insurance, free wills, retail discounts and much more

Recruitment process

Application deadline: 23:59 on Tuesday 10th November

Interview dates: First stage interviews will be held online via MS Teams on Wednesday 25th November. Second stage interviews will be held in person at our London office on Monday 30th November.

Provisional start date: Monday 4th January 2027

To ensure fairness and consistency to select the best candidate for this role, all our applications are anonymised up until an interview has been confirmed.

So we can support you to be your best during the application or interview process, please contact Macmillan TA Team TATeam@macmillan.org.uk for advice and reasonable adjustments.

We welcome applications from everyone who meet the criteria and strongly encourage individuals to apply who have a disability, impairment or health condition or individuals who identify as Black, Asian or from another minority ethnic background, as these groups are currently under-represented at Macmillan. Our Equity, Diversity and Inclusion Strategy here along with our internal employee representation body, ‘Our Voice’ and 8 Employee Network groups help us promote fairness and belonging, becoming an engaged and inclusive organisation for all our people.